Another UK Border Control Post Bungle

Last July, British freight and warehouse service provider PML issued a statement regarding the crippling impact of the constant government U-turns in relation to the handling of post-Brexit border control facilities. PML‘s Mike Parr (pictured) comments on the current situation:

Many businesses invested heavily, in preparation for the changes, believing the information that was disseminated by those in power. Some of the UK’s biggest seaports considered legal action against the government in a bid to recover the extensive costs associated with building border control posts following the constant delays in the rollout of post-Brexit import checks. Companies up and down the country have committed resources to ensuring they are ready for the impending revised procedures, recruiting new staff, investing in their training and ensuring they are ‘Brexit ready’. Yet, the physical checks on fresh food and plants coming into the UK from the EU have been constantly delayed and are currently scheduled for the end of 2023. Or not …

And now those involved in the movement of fresh produce in and out of the UK have been dealt yet another devastating blow. A French company – Sodexo – has been awarded the £71m contract for post-Brexit border checks despite hopes that a domestic business might be in the running to handle Inland Border Facilities.

And as if the decision to appoint a French company rather than allow the UK business – which is reported to have shown ‘a well executed implementation delivered in exceptionally shortened timescales and acknowledged strong performance over the past two years’ – wasn’t bad enough, the company that has been selected does not exactly come with the best credentials.

In contrast to the positive track record of the outgoing supplier, although the global giant Sodexo does include facility management contracts in its list of services, its reputation is staked on delivering catering services to offices, universities and sports venues. Not experience exactly commensurate with managing international border control posts. And Sodexo is also the company that was caught up in the 2013 horse meat scandal, when it was forced to withdraw all frozen beef products from the UK following positive testing for horse DNA. Again, not exactly instilling confidence when considering the magnitude of their impending responsibilities as custodians of best practice for imported / exported food.

It would appear that price, rather than quality of service, has been the deciding factor for those in control of the border control posts. Which is ironic when so many businesses in the UK have lost money in their attempts to keep up with the constantly changing Brexit protocol goalposts.

This decision makes a mockery of everything that Brexit was supposed to stand for.

Eurotunnel Premium Freight Offering

Eurotunnel is launching FIRST, a distinctive new service to better meet the needs of freight customers who are looking for additional time savings and dedicated support on their channel crossings.
FIRST is a subscription-based offering which includes a range of innovative services, including priority access to check-in lanes, boarding lanes and to the Douane/SIVEP customs, plant and animal control centres. Digitisation of the customer journey also allows automatic recognition of truck number plates, guaranteeing a smooth and simplified journey.

The service has been tested over several months and the customer satisfaction rate for users exceed 95%. This new offer will reinforce the attractiveness of Le Shuttle Freight and generate additional demand. In the long term, subscriptions to FIRST could represent up to 10% of the volume of freight traffic.

Cross-channel Freight

Deborah Merrens, Eurotunnel Chief Commercial Officer, said: “This new commercial proposition is an answer to the increasing demand for speed and fluidity from our customers and strengthens Eurotunnel Le Shuttle Freight’s leadership in the cross-Channel market. The success of the test phase already demonstrates the relevance of this new service.”

Eurotunnel Le Shuttle Freight claims to be the most convenient, cost-effective and sustainable way to transport goods between the UK and Europe, making it the leading solution for businesses dependent on their supply chain. By crossing the Channel using the Eurotunnel, vehicles emit 12 times less CO2 than if they were to take the same journey by ferry. Logistics companies rely on this service because of its speed and efficiency, enabling them to deliver goods with confidence. Eurotunnel Le Shuttle Freight operates 24 hours a day, 365 days a year, with up to one departure every 10 minutes at peak times. In 2022, the annual number of trucks who travelled on board Le Shuttle Freight was 1.45 million.

Special Procedures Unlock Duty Savings

Customs4trade NV (C4T), a leading customs SaaS solutions provider, has been explaining how exporting and importing manufacturers and traders can benefit from cost savings by incorporating Customs Special Procedures (SP) into their supply chain strategies.

Of course, since the UK left the Single Market, the relevance of British companies using SP within their customs declarations has increased to the tune of 27 additional trading partner countries. Gone are the days of seamless, customs-free trade between the UK and the EU. This is particularly significant for a number of reasons. The EU bloc is the biggest individual global trading partner for the UK, accounting for some 50% of the UK’s international trade. Moreover, its close proximity and the resulting speed and efficiency of freight transport services have for more than 30 years increasingly facilitated many integrated inbound and outbound value-added, processing and sub-manufacturing supply chains for a very large number of businesses. These are in perfect scope of SP and the inherent cost savings which can be achieved.

Against this backdrop, C4T has seen a big increase in post-Brexit enquiries over the past year or so from companies looking to take advantage of the potential cost savings offered by SP.

Some of the most commonly used components of SP are:

– Inward Processing, whereby raw materials imported for manufacturing, processing or repair are not subject to duties
– Customs Warehousing, which exempts goods from duties and taxes until they leave the warehouse
– Outward Processing, under ‘Returned Goods Relief’ whereby goods temporarily exported for manufacturing, process or repair are not subject to duties

Duty savings

By way of example, polling during the webinars revealed that amongst the attendees, 53 % identified Returned Goods Relief as an important benefit, and 30% said that they’re investigating it.

“Given the complexity of many businesses’ supply chains, with Europe and the rest of the world, and in context of the well-publicised upward pressures in operational supply chain costs, it’s become very important for organisations to ensure that they’re avoiding unnecessary duty payments,” says Sam Blakeman, C4T’s Product Marketing Manager. “We’ve been happy to assist clients with the auditing of their supply chains to identify the SP opportunities where they exist, and in many cases to support them in their management of the applicable SP regimes using our cloud-based customs software tool, CAS.”

There have traditionally been barriers to companies implementing SP into their customs strategy. A lack of understanding within customs departments as to how SPs work is a case in point. Furthermore, companies can sometimes question whether they can manage, with full compliance, the various control tasks and obligations which come with the territory.

These include such things as obtaining the necessary authorisations and guarantees, administering and controlling stock levels and overseeing all aspects of discharge periods and issuing Bills of Discharge when appropriate.

Blakeman addresses these concerns and concludes: ‘We’re happy that through a combination of our highly consultative approach and the capabilities and functionalities of our CAS software platform, we are able to support our customers in their SP journey and help them to realise the duty cost savings that they are looking for in as pain-free a way as possible’.

UK Customs Declarations Service Delays

Ever since Britain’s HMRC planned to switch its import/export system from Customs Handling Import and Export (CHIEF) to the brand-new Customs Declarations Service (CDS), there have been problems for all parties, including freight transport businesses.

Beginning on 30 September 2022, the original goal for completion was set for March 30 2023. However, due to unforeseen circumstances, that date has been delayed multiple times, with different elements of the new CDS suffering setbacks. An initial extension was made to applications in November 2022. This saw a final extension of the system’s implementation date to November 30 2023, a full eight months after the original date.

The delays have contributed towards an uncertain period for the freight transport sector. Every company that deal with freight management, such as software specialists Forward Solutions, has had a challenge with the continuous changes to the plan. It has left many in the sector scratching their heads as to the next move. However, for Forward Solutions customers’, help has been at hand, with the experience and knowledge of the internal team helping to ease the customs headaches caused by the hold up.

Richard Litchfield, Managing Director of Forward Solutions, added: “The switch between CHIEF and CDS was always going to be turbulent. The previous system and way of working had been in place for many years, and, so, a six-month window for all freight companies to make the switch was an optimistic deadline. The choice to delay was a sensible decision from HMRC, as it gives companies more time to fully understand the new system and allow for a smoother transition, giving service providers, traders and agents like us, to develop systems and software that will work from day one, rather than a troubled launch. Since the start of the transition phase in September 2022, we’ve been supporting our customers with an extensive CDS knowledge resource on our website. This is to give our customers the most relevant, up-to-date information regarding CDS. We are also distributing regular, direct updates regarding what HMRC is doing with both CHIEF and CDS, but it is clear to see that the transition period has been a confusing time for everyone involved.”

One of the reasons for the delay is related to the testing of the system’s functionality, which requires further fine-tuning. According to a recent article, there are rumours of further delays, which could result in further issues until 2024. The good news is that CDS has been running since 2018 and is currently used for making import declarations when bringing goods into the UK.

HMRC stated: “The service will replace the CHIEF service, representing a significant upgrade by providing businesses with a more user-friendly, streamlined system that offers greater functionality.”

John Varley, Product Specialist at Forward Solutions, has been overseeing the switch to CDS, and added: “This delay will have a major effect on many businesses, as we, alongside everyone else, had been working towards the March 2023 deadline. Whilst the benefits of having more time to test and transition is a good thing, we need to make sure that companies across the industry have a full understanding of the new system, and the correct guidance needs to be given by HMRC, as, ultimately, delay after delay won’t fix every problem. We are sure that CDS will represent a great step forward, when it arrives and we will continue to work towards helping our customers prepare, with the November 2023 deadline in mind.”

According to a statement from HMRC, Sarah Hartley, Director of Border Change Delivery at HMRC, said: “We have moved the deadline to enable us to spend more time working with industry in delivering and testing critical functionality, as well as the support needed to help declarants move across to the new system. The extra time also allows businesses and stakeholders more time to prepare their customers and software products for the November deadline.”

HMRC will provide further information about the timeline for CDS exports by the end of January 2023.

Forward Solutions is part of the Freight Software Group, alongside BoxTop Technologies [6]. The duo share an eye-catching stand, number 2070, at Multimodal and together have a portfolio of over 300 customers.

Freeport East Gets UK Government Approval

Freeport East has received final Government approvals today (Tuesday 10th January), allowing it to move forward into the delivery phase. The development of the Freeport, which might create up to 13,500 new jobs, will be boosted by £25 million in Government funding to support infrastructure enhancement.

Welcoming the news, Steve Beel, Chief Executive of Freeport East, said: “This is a major milestone for Freeport East and the result of a great deal of hard work from all our partner organisations. Freeport East is a locally-led initiative but has global connections and ambition. Bringing together key stakeholders including local government, the private sector, and educational institutions we will attract new investment to create a hotbed for trade, innovation and green energy driving growth in both the regional and national economies. We will look to partner and collaborate with all organisations interested in the economic success of the region and encourage parties to get in touch with us directly.”

‘Levelling Up’ Tory Minister Dehenna Davison claimed: “Today is a historic day for many port towns and coastal communities across East Anglia, as Freeport East takes flight. This Freeport is going to give local economies a massive boost, unlock a new state of the art business space and create tens of thousands of highly skilled jobs,” she exaggerated. “We are maximising the opportunities of leaving the European Union to drive growth and throw our doors open to trade with the world.” She failed to state that Freeports were, of course, permitted when the UK was a member of the EU.

Freeport East covers an area within roughly 45 kilometres of the ports of Felixstowe and Harwich, stretching from Woodbridge in the north, to Stowmarket in the west and Jaywick Sands in the south. Colchester and Ipswich are both key parts of the Freeport economic area. The Freeport has three main development sites at the Port of Felixstowe, Harwich International Port and Gateway 14 near Stowmarket. Freeport East will be able to collect and deploy 100% of the business rates growth generated on these sites for the next 25 years, providing millions of pounds of financial backing to invest in regeneration, skills and innovation across the local area.

Work has already commenced on the Gateway 14 development and there are ambitious plans to create a green energy hub in Harwich to serve sectors including offshore wind.
All the developments have an emphasis on supporting innovation, skills development and net zero as well as acting as anchors for wider economic impact.

The Universities of Essex and Suffolk as well as a range of other partners in the region have committed to working with Freeport East and its businesses to accelerate innovation across operations, products and services. They will also help unlock further investment in research and development to boost development of the area’s knowledge-based economy.

Freeport East is one of eight new Freeports in England announced by the Chancellor of the Exchequer on 3rd March 2021. The UK Government claims it will be a hub for global trade and national regeneration, but they are unlikely to have much significant net economic benefit or undo the damage of Britain’s departure from the European customs union and single market.

With its global links and existing innovative sectoral clusters, Freeport East hopes to attract inward international investment and drive domestic growth. Covering Britain’s busiest container port, two major ferry ports and located close to the East Coast green energy cluster, Freeport East offers a unique combination of advantages to benefit traders, manufacturers and clean energy suppliers.

Freeport East comprises a mix of policy mechanisms designed to facilitate economic growth and levelling up. These include targeted tax benefits to bring forward key development sites, a novel customs regime to facilitate customs site development, and targeted Government support and regulatory engagement to unlock barriers to innovation and strengthen trade and inward investment opportunities.

The Founding Members of Freeport East Limited are Essex County Council, Suffolk County Council, Tendring District Council, Mid Suffolk District Council, East Suffolk District Council, The Port of Felixstowe, Gateway 14, Harwich International Port, New Anglia LEP and the University of Essex.

Role of Digital Logistics Intermediaries

What added value do digital logistics intermediaries provide, under what framework, and how do they interact with customers? Argentinian writer Gino Baldissare reports.

Technology is nowadays disrupting business more than ever, and international trade is not an exception. Digitalization of documents, as well as blockchain-based solutions for many responsibilities and functions, is one of the main boosters of that disruption.

What hub ports and airports mean to physical transportation, digital logistics platforms mean for all the information related to that transportation. It is in this scenario where new kinds of suppliers transform the concept of a logistics intermediary.

Who are the customers and what they can do?

The main concept behind these digital services is the possibility of managing all the necessary documents and data with multiple parties in one single platform. The market segment includes mainly freight forwarders, shipping lines, exporters, importers and customs brokers; each one of them making use of different services, as their roles in the global supply chain are different.

In terms of data and documents, we can identify three groups of functionalities:
· Assemble: generation and management of compliant shipping and trade information.
· Exchange: legal transfer and presentation of original electronic title documents.
· Storage: a full-time available information repository with comprehensive audit logs.

Digital Logistics

In practice this means, for example, that all events related to electronics Bill of Lading (eBL) or Certificate of Origin (eCOO) are identical to the paper process, but signing, attaching, sealing and transferring are now tasks replaced by some clicks in a digital platform.

How does this adds value to the business?

· Better service to customers: using electronic documents allows to save time in managing tasks like amendments, replacements and re-issues, as well as reduces potential delays, errors and risks.
· Blockchain: as most of these platforms are blockchain-supported, all data and documents managed through them get benefits like source and ownership validation and transparency; which is critical when title documents are involved.
· Audits: a complete document storage accessible anytime and anywhere, improved by blockchain advantages; thus becoming a key point at the moment of, for example, Customs audits.
· Cost-effective: due to it being faster and cheaper to send documents digitally, there are real gains in costs and time, avoiding potential detention and demurrage charges.

How does it collaborate with customers?

One of the most important points is how the user interacts with these digital logistics platforms, flexibility being a key word. It has to do not only with streamlined processes and intuitive interfaces, but also with access and integration.

· Web-based: this involves minimum cost and investment, as no software installation is needed, nor integration required. The access is made in seconds through user and password, and the whole experience relies on a cloud-based web portal.
· Integrated: this enables interoperability through API for integration with existing in-house business and third party applications (carriers’ back-office systems, corporate ERPs and blockchains, etc.) to manage all kind of tasks. For example eBL events, such as notifications, title transfer, amendment and surrender.

Legal Framework and Standards

Like any other business field, in this sector the government regulations, at national and supranational level, are mandatory despite what it is required by private players in the market. In addition, there are some carriers, shippers and trade industry standards that are recommended to be met in order to become a provider.

Therefore, the technology behind these digital logistics platforms (security architecture, data-centres, information services, etc.) must be in compliance with different standards and regulations.
· Comite Maritime International (rules for Electronic Bill of Ladings)
· Rotterdam Rules (UN Convention on Contracts for the International Carriage of Goods)
· UNCITRAL (Model Law on Electronic Transferable Records)
· International Group of P&I Clubs: they insure most of the ocean cargo and vessels. Therefore, a shipment under an eBL issued by a system approved by these clubs can have their coverage.
· ISO 27001 (assurance, confidentiality and integrity of information and the systems that process it)
· General Data Protection Regulation (GDPR)
· SSAE16 Auditing Standard
· Disaster Recovery (DR): capability to ensure that the primary production datacentres can continue working even in the case of damages caused by major disasters.

80% say Brexit is biggest disruption

Research from Ivalua, a leading global spend management cloud provider, has revealed that 80% of UK businesses say that Brexit has been the biggest disrupter to supply chains in the last 12 months, while 83% fear the biggest disruption from Brexit is yet to come.

The Ivalua-commissioned study, conducted by Coleman Parkes, found that Brexit was having a bigger impact on supply chains than the war in Ukraine (76%), rising energy costs (71%) and COVID-19 (59%). Increasing supply chain disruption meant that 28% of UK businesses lost revenue in the last 12 months, with these businesses estimating an average drop in revenue of 18%. Supply chain disruption has also resulted in products arriving late, resulting in SLA fines (68%) and reputational damage (64%).

Moreover, 80% of UK businesses say that Black Swan events such as Brexit, COVID-19 and the War in Ukraine have “left supply continuity on life support”.

“These findings lay bare the significant toll of supply chain disruption on UK businesses,” comments Alex Saric, smart procurement expert at Ivalua. “Supply continuity has been left on life support after repeated blockages and restarts, resulting in supplier failure and organisations struggling to onboard new suppliers to kick-start supply. With supply chains being shocked at shrinking intervals, organisations must work to future-proof supply chains. A digitised, data-driven approach to supply chain management is a prerequisite for actionable scenario planning and agility. Yet, according to a study from Procurious, only 24% of executive teams have fast-tracked investments in new technology for procurement.”

Disruption to continue

On average, UK businesses estimate supply chain disruption will impact them for the next six months, with 31% saying the impact will continue for the next year. Over half (59%) believe supply chain disruption has become normal, and that we’ll see more Black Swan events in the future.

The effect of this disruption could be severe, with 69% of UK businesses concerned that more supply chain disruption will put suppliers out of business, while 51% fear they will go out of business. A further 83% say disruption has also slowed down their ability to innovate and develop new products.

“As Black Swan events accelerate, UK businesses must bolster resilience by ensuring they have total visibility into all suppliers, including tier-2 and 3. Collaboration is critical too – supply chains are only as resilient as your ability to work with suppliers to mitigate the impact of any disruption.” added Saric.

“But to do this, supply chain management must be digitalised. This is essential for continually assessing risk exposure, building a complete view of your supplier ecosystem and sharing information. Doing so will help organisations to better handle disruption, and cope with growing pressure that recession and inflation will pile on procurement teams in the next 12 months.”

 

Freeports and Logistics

Are there clear benefits to the UK logistics sector in the opportunity provided by freeports? Paul Hamblin explains the background – and some of the doubts.

Free ports have become one of the most kicked-about political footballs of our times. Recommended back in 2016 by jubilant Leavers as a future benefit for a newly-sleek Brexit Britain, they continued to grab the headlines this summer as part of the Conservative leadership battle. Both Liz Truss and Rishi Sunak sought headlines on the issue amid the race to replace Boris Johnson at 10 Downing Street – indeed, it was Sunak who came up with the freeports idea as a new MP back in 2014. So we know Britain’s new PM likes them.

So what is a free port and why is the government once again backing them, given that history?

A free port or ‘free zone’ is an area inside a country’s geographic boundary yet legally considered outside the country for customs purposes. Goods brought into the free port don’t face import tariffs (though if they are then sent into the rest of the country for sale, they are then taxed accordingly). Tax breaks for investment can also be introduced. According to the model, manufacturers can also benefit. For instance, rather than paying tariffs on separate components required to be imported from elsewhere, all parts could be transported tariff-free to a free port zone and then assembled within it.

Freeports are successful in many parts of the world – there are roughly 3,500 in over 100 countries – but they are not prevalent within the European Union, largely because EU state aid rules restrict the ‘sweeteners’ in terms of tax breaks and customs help that local or national governments can offer. The opportunity to benefit is simply not as promising as it is in other jurisdictions.

This restriction partly explains why free ports have become such an attractive idea for Brexit-backing politicians in the UK. What better way to establish the country’s hard-won independence – as they see it – than by creating low-tax, low-cost zones that kick-start the freshly charged economy, now released from the stifling regulatory burden of the EU?

Location is another important factor in the highly politicised free ports agenda. The Conservative administration is keen for voters to see a return on its so-called ‘levelling-up’ agenda, by which poorer regions are promised government support to lessen the historic North/South economic divide and enable less-affluent areas ultimately to match England’s wealthier regions.

Freeports: tax and customs benefits

Freeport benefits come under two very broad headings: Tax and Customs. In the model proposed by the UK government, eligible businesses in freeports will enjoy a range of tax incentives not available at a national level, such as enhanced capital allowances, relief from stamp duty and employer national insurance contributions for additional employees.

Customs measures include allowing imports to enter the free port custom sites with simplified customs documentation and a delay in paying tariffs. This means that businesses operating inside designated areas in and around the port may manufacture goods using these imports, before exporting them again without paying the tariffs, while also enjoying the benefit from simplified customs procedures.

Freeports will provide what the government describes as “a supportive planning environment for the development of tax and customs sites through an extension of permitted development rights and incentivising use of local development orders”. With up to 45km of hinterland potentially to develop, the range of possibilities multiplies.

Eligible businesses will have access to a suite of tax reliefs including Business Rates, Stamp Duty Land Tax (SDLT), Employer National Insurance Contributions (NICs), Enhanced Structures and Building Allowance and Enhanced Capital Allowances designed to incentivise new investment within the boundaries of free port ‘tax sites’.

The UK Government also says that the council area in which the free port tax sites are located will be able to retain 100% of the business rates growth above an agreed baseline. This will be guaranteed for 25 years, “giving councils the certainty they need to borrow and to invest in regeneration and infrastructure that will support further growth”.

View from the inside

So much for the theory – is there anything for the UK logistics sector in these packages? For the big players – large multi-national 3PLs and logistics providers – such benefits are likely to be less game-changing, as they already operate on a sophisticated level in terms of making use of existing opportunities.

Tim Morris, CEO of the the UK Major Ports Group, the trade association for the largest port operators, confirms that landside development is seen as a major opportunity for the ports and perhaps also for the smaller logistics operators.

“Smaller companies may well optimise their processes via the direct benefits – such as time and cost savings in customs, as well as indirectly, by being able to access the huge land hub, the so-called ‘glomeration’ effect. If you’re already a 3PL you already know about customs processing, temporary storage, inward processing relief, then you’re already exercising those facilitations and you will want to investigate if the opportunity is materially more beneficial. But as a small operator not used to these things, there’s a definite benefit.”

Morris is mandated to promote free ports by his members, so naturally takes an optimistic view of the wider opportunity. “We are positive about the concept because we already see them working around the world, attracting investment, jobs, boosting trade in those countries, not just in lower-wage, higher-growth environments such as the Middle East but also high-wage economies such as the US East Coast. Many such areas are operated by our members and we think there’s a step-change opportunity here.”

Critics suggest that such environments will lead to a step-change of a less attractive kind as law, employment and safety standards drop to a lowest common-denominator level.

“They portray ‘Wild West’ scenarios,” he protests. “The suggestion is that a barbed wire fence is erected and the site than becomes completely opaque with zero standards. That is factually incorrect. UK ports already operate under a number of different security and standards levels, including in employment and environment as well as those of security. There is nothing in the free port package that in any way weakens those standards. We will still need environmental assessments, we will still be under the oversight of Border Force, HMRC, Police – all of these essentials remain in place. In fact, free port operators have had to make additional commitments to various national and international standards in areas such as bio-security. So higher standards have to be reached to qualify as a free port.”

He argues that there is no agenda to reduce employment standards. “Going further, in Scotland and Wales, bids will have to sign up to higher ‘fair work’ employment standards. We are not anticipating any changes in terms and conditions on people employed at free ports versus non-free ports. It is simply not the reality of the situation we’re in. Minimum wages and working hours standards will remain as they are – and all workforces will remain highly unionised, as they currently are.”

The other main question-mark over the feasibility of freeports hangs over their former quiet exit in 2012. What will the non-EU British freeport offer that its predecessors could not?
“The package of measures, the toolbox, is much more extensive than it previously was,” he says. “Yes, there is some debate about how successful the Liverpool free port of the 1980s and 1990s was, but there is no doubt the package of incentives that the Mersey City Region Freeport can now call upon is much wider. Tax benefits in employment, the acquisition of land for instance. That’s why some of those who let it go in the past – Liverpool, Tilbury, for instance – have come back for another go this time.”

Keen observers will note that the 45km hub offers plenty of scope away from the port itself in such cases. Critics have raised eyebrows that the opportunity to take advantage of laws not available in the wider economy stretches such a long distance from the core activity. Developers can expect to face opposition from local environmental and rural groups given that, to give one example, the fabled beauty of Dartmoor and the South Hams lies well within the scope of the Plymouth free port region.

So far, it is hard to detect a clamour for freeports within the logistics industry itself. Clare Bottle, CEO of the United Kingdom Warehousing Association (UKWA) points out that member are currently far more exercised by continuing labour shortages than any other of the many issues on their agendas. “Free ports are not currently an issue on the doorstep for my members, put it that way,” she says.

Tim Morris points out that the free ports transition will be a slow one, without early newsworthy ‘wins’. “Unfortunately for the politicians, it’s very unlikely we’ll see ribbon-cutting ceremonies set against backgrounds of enormous sheds teeming with people. The transition is a slow one. Look at London’s Canary Wharf – a hugely successful project that has been going for several decades and the building work continues apace, providing jobs, investment and the green transition.”

This time freeports will be different, he predicts. “The package is better and many established players are fully committed to its success.”

CDS is here – and this time, it’s for real

Martin Meacock, VP of Product Management at Descartes, talks about the implications of CDS on the end of CHIEF.

With a global pandemic, chaos at the borders, an HGV driver shortage and ensuing supply chain chaos, compounded by political uncertainty, inflation and a fuel and energy crisis – it’s fair to say UK business has had a challenging few years. And that’s not to mention Brexit.

Since exiting the EU, UK traders have weathered the introduction, delay and ultimate abandoning of some of the rules and regulations for importing goods into the UK. They’ve adopted the new, full controls on exports in the other direction and adapted to new processes laid out by the Northern Ireland Protocol. To add to the disruption, the way UK Customs declarations should be filed is changing and a new customs declaration system (CDS), will take over from the legacy CHIEF.

After the best part of four years, HMRC has finally set dates, and the deadlines are looming. Going by the current schedule, CHIEF will be withdrawn in two stages:

  1. After 30 September 2022, you won’t be able to make import declarations on CHIEF.
  2. After 31 March 2023, you won’t be able to make export declarations on CHIEF.

Lack of preparedness

HMRC recently sent letters to 220,000 GB VAT registered traders and although not all of them will be importers and or exporters, and many will use the services of a broker or forwarder, this communication is indicative of the lack of awareness – and lack of preparedness – for the impending move. An estimated 4,200 companies made customs declarations in 2017. That figure’s only increased post-Brexit, with a number of new players entering the intermediary market from consulting and the IT world.

While some traders were early adopters (and Descartes was the first company to get its customers onto the new system way back in 2018) a huge number have yet to make the switch.

Fear of the new system as well as scepticism about HMRC and trade readiness has been understandable – as too the expectation of further delays based on precedent – yet, the consequences of inaction are now speeding dangerously close to becoming a reality. It seems it’s taken the announcement of two final deadlines to spur the remainder into action – to find out exactly what’s required – and to many that’s come as a shock.

From the latest data requirements and processes, to the sheer scale of the challenge associated with new systems and software; the move from CHIEF to CDS is far from straightforward. CDS is a dramatic shift away from the previous ways of working in CHIEF, right from the way the customs declaration looks, to the new data needed.

HMRC has tried to introduce some simplifications. For example, a blanket document code to declare that no prohibitions or restrictions apply “999L” has been temporarily introduced under CDS to speed up onboarding. And, like other software houses, Descartes continues to make changes to ease the process; however nothing can replace the time necessary to learn a new system and there is nothing like real user experience to drive improvement.

“Companies will need significant help to make the change”

Training and education are essential as is access to test systems to ensure organisations understand the new processes and steps required. In recent weeks, Descartes has seen an exponential increase in companies engaging to be ready for CDS, showing a new hunger for education and training that we expect to increase as we move ever closer to the end of CHIEF.

Changes are also necessary to ensure that brokers are able to act efficiently on behalf of traders, including where traders must ensure they have set up their duty deferment accounts properly, digitally allowing brokers to use them on their behalf and ensuring they have put new direct debit mandates in place.

Brokers will also be looking to get more specific instructions from importers, not only regarding any prohibitions or restrictions but also with regard to the trading relationship between buyer and seller, and whether any considerations have to be made about the valuation of the goods being imported.

For die hard customs geeks this is nothing new, but CDS has brought this back into focus with specific declaration elements and the risk of a broker being considered jointly liable for any customs debt, if they are unable to prove they received specific instructions and are acting under a ‘direct representative’ status.

With all the pressure on resources to reach the maximum efficiency, automation is key part of CDS. But unless companies have already put in place the level of integration or master data required, then it might be too late to benefit.

Reality bites

There is a great deal of source information available. HMRC has provided documents, such as declaration completion guidance; while systems providers such as Descartes have created online training courses, videos and other online guides as well as further technical solutions to guide users without making decisions for them. But those who have left it until now hoping for individual attention are going to find it difficult and it may be impossible to receive the attention they would prefer. With just a few months to go, group sessions from software providers on how to use the software, or external training organisations who can provide more generic CDS guidance are now the most likely to help.

And while both software providers’ and HMRC’s support teams have been bolstered in anticipation of the surge of questions and enquiries, it’s inevitable that there will be delays in responding, which is why self learning and education is going to be vital.

Time critical

It’s never been more important for declarants to understand the requirements to submit the customs declarations they need to, and be aware of changes in the codes used or information required.

If you choose to use a broker rather than submit your own declarations there are still five steps that should be taken:

  • Register for a Government Gateway account if you do not already have one;
  • Apply for an Economic Operator Registration and Identification number if you do not already have one;
  • Register for the Customs Declaration Service via www.gov.uk/hmrc/cds-get-access . This will allow you to obtain your Import VAT and Postponed VAT statements as well as authorise declarants to use your deferment, cash or security accounts;
  • Choose which payment method to use and ensure you have set up the correct Direct Debits or authorisations;
  • Set up a process to ensure your broker has clear instructions and information about your consignment. For example – the incoterms, awareness for all values, the location information, and nature of transaction information.

Traders using brokers should also be prepared for the fact that the type of evidence and data they receive today will change – the old CHIEF prints just don’t exist anymore, the C88 is dead and the data is structured differently.

Conclusion

So even if there is a further delay to CHIEF decommissioning, or perhaps you only submit export declarations, it remains vital to take action today and be CDS ready; even if you do not plan to go live immediately you can both get on the front foot and take advantage of any dual-running possibilities.

Over time of course, CDS will become the new normal. Until then, let’s not fool ourselves that it’ll be a smooth ride, it’s a bumpy road to progress.

Customs Partnership Fulfils

Global Reach Logistics Ltd (GRL) is pleased to announce that it has agreed a partnership with CACESA (Compañía Auxiliar al Cargo Express SA) to create an on-site external temporary storage facility. With the growth in E-Commerce and Fulfilment, CACESA has expanded into markets such as the UK to expand its footprint and provide Country solutions to some of those platform sellers from countries such as China.

This has enabled CACESA to draw a strategic relationship with GRL, which is also relatively new to the UK. In partnership, the mutual strengths complement each other to provide GRL customers with an unrivalled experience of expediting goods from origin to destination.

At its Daventry warehouse goods are temporarily held securely and offloaded to the ETSF (External Temporary Storage Facility). Under UK Customs Control, customs clearance occurs before presentation back to GRL outside the ETSF, where the goods are then in free circulation for transfer to the trade.

CACESA’s expansion into the UK market is a testament to its commitment to investing and diversifying its business to complement its strength in the Spanish market. GRL has a strong track record of growing its business and delivering to its customers relatively quickly.

CACESA, through this new partnership agreement with GRL, offering complementary solutions in the area of Customs Clearance, is looking forward to taking the success of both of our respective businesses to the next level.

“Nothing is better than partnering with GRL for their professionalism and wonderful business projection,” said CEO of CACESA, Rodrigo Penas.

“Our new found partnership with CACESA will bring a vast level of customs experience and new perspectives, broadening our ability to adapt to developing market conditions and look for new business opportunities in addition to nurturing our already existing client base,” added Sales and Marketing Director of GRL, Harry Johnson.

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